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The bookkeeper path

For the person who bills, collects and closes the month — invoices, pay applications, the reports and the books.

About 35 minutes · 6 guides to read · a check of 10 questions, 8 to pass

Read, in this order

Collect: send, pay, credit
Invoices, payments, credit memos and pay applications on one ledger.
Reports: AR, WIP, and what is left after costs
AR, WIP and the month-end set — each heading says its math.
Integrations: payments, e-sign, QuickBooks push
Stripe collects into your own account; QuickBooks receives what you push.
Proof on shared documents: what your client sees
Your client reads how each amount was reached — never your cost.
The budget: lock, committed, actual, forecast
Matched bills and coded time become the actuals.
Team & permissions: roles, seats, invites
The audit trail and the record history export by date.

Try it on the sample job

The check

Ten questions on the product’s own screens; 8 right to pass. Every answer is in the guides above.

1. A client pays an invoice through its pay link. Where does the money go?

Into your own Stripe account — EstiLumina never holds itTo EstiLumina first, then on to you at month endTo the bank account your QuickBooks file listsNowhere until someone marks the invoice paid by hand

2. How do you enter a $500 credit memo?

As −$500, with the minus sign typed inAs a $500 payment against the invoiceAs a change order for −$500 on the jobAs a positive $500

3. What do approved change orders do on a pay application?

Nothing until you retype themThey seed the next drawThey replace the contract sumThey reset retainage

4. An invoice is part-paid. What does its aging read?

The invoice’s whole amountThe issue date onlyThe remaining balanceThe job’s contract value

5. You push invoices to QuickBooks. What happens to the amounts in Collect?

They are overwritten with the figures QuickBooks holdsNothing — the push goes one way, to QuickBooksPaid invoices are removed from Collect after the pushThey are rounded to the dollar to match the books

6. On the WIP report, what is under billed?

Work done you have not invoiced yetInvoices the client has not paid by their due dateMoney billed ahead of the work done so farCosts over the job’s budget

7. You pick the jobs and the dates on the month-end reports. What happens next month?

They reset to every jobYou pick them again for each reportThey are emailed to the ownerThey stay yours until you change them

8. Who can read an invoice’s history — who changed what, and when?

Everyone on the team, and admins can correct a lineOnly the workspace’s owner, from SettingsThe people who can see money; nobody can edit itThe client, on the shared invoice’s page

9. Your client opens the amount on a shared invoice. What do they never see?

The schedule of values they agreedWhat was billed beforeWhat is still to payYour own cost or your margin

10. An invoice was settled outside EstiLumina and marked paid, with no payment recorded here. How does it read?

Paid in full — marked paid, no payment recorded herePaid $0, with its whole amount still showing as dueAs an open invoice until a payment is recorded against itAs a credit memo for the amount that was settled

0 of 10 answered